Relationship Coach King LLC

Master Coaching Agreement

This Master Coaching Agreement (“Agreement”) is between Relationship Coach King LLC (“Coach”), represented by Aaron King, and [Client Name] (“Client”). It is effective on [Effective Date]. This Agreement governs the Initial Fit Period and any later coaching program selected in a Program Election & Payment Addendum (“Program Addendum”).

Description of Coaching

Coaching is a collaborative, thought-provoking process intended to help Client examine patterns, clarify goals, make choices, and take action. “Partnership” describes the coaching alliance and does not create a legal business partnership, employment relationship, medical relationship, or fiduciary relationship.

1. Coach–Client Relationship

Coach uses the International Coaching Federation (“ICF”) Code of Ethics as a professional standard. This statement does not represent that Coach currently holds an individual ICF credential.

Client remains responsible for Client’s physical, mental, emotional, financial, relational, and professional choices; for seeking qualified medical, mental-health, legal, financial, or other professional care when needed; and for the consequences of Client’s decisions and actions.

Coaching is not psychotherapy, counseling, medical care, substance-use treatment, legal advice, financial advice, or crisis care. It does not diagnose, prevent, cure, or treat a mental disorder or medical condition. If Client is working with another care provider, Client is encouraged to discuss the coaching relationship with that provider when appropriate.

Client agrees to communicate honestly, raise concerns promptly, remain open to reflection and feedback, and create reasonable time and energy to participate. Coach does not guarantee a particular result.

Client may stop participating in coaching at any time. Stopping participation does not by itself cancel the financial, scheduling, expiration, or refund terms of a Program Addendum or a package already purchased.

Coach may recommend another professional or end the coaching relationship when coaching falls outside Coach’s competence or scope, when the relationship is no longer productive, or when safety, ethics, capacity, or professional boundaries require it.

2. Initial Fit Period

A free consultation, if offered, is an exploratory conversation and is not a coaching session.

Before choosing a longer program, Client may complete an Initial Fit Period consisting of:

• one 90-minute Coaching Intake & Goal Setting session, purchased separately for $400; and

• one 60-minute Ongoing Relationship Coaching session, purchased separately for $400.

The Initial Fit Period gives both Client and Coach an opportunity to assess fit. Neither party is required to continue afterward. If Client later selects the six-month or twelve-month program, the $800 paid for these two sessions is credited toward the total program fee as specified in the Program Addendum. The one-month option is a separate full-rate recommitment and does not retroactively alter the Initial Fit Period fees.

3. Program Election and Financial Commitment

A longer program is selected through a Program Addendum. The program commitment begins when Client purchases the selected package; the signed Program Addendum confirms the selection, price, included sessions, term, and scheduling requirements.

Once a package is purchased, its fees are nonrefundable and the package is nontransferable, except where applicable law requires otherwise or Coach agrees otherwise in writing. Client may discontinue coaching, but discontinuation does not create a refund, transfer, automatic pause, or extension.

If Coach ends a purchased program for professional, ethical, or capacity reasons unrelated to Client’s material breach, Coach will refund the unused prepaid portion on a pro rata basis using the effective per-session program value. If termination results from Client’s material breach, fraud, harassment, nonpayment, or misuse of services, the disposition of unused fees will be determined under this Agreement, the Program Addendum, and applicable law.

4. Services, Location, and Communication

Sessions may occur by Zoom or in person at Coach’s Taos office, as mutually scheduled. Client agrees to join from a place where Client can speak privately and, for Zoom sessions, is responsible for a suitable device and internet connection.

Coach may respond to reasonable email or voicemail contact between sessions within professional boundaries. Between-session access is not emergency or crisis support. Work outside scheduled coaching sessions—including document review, reports, or other client-specific services—will be performed only after the parties agree in writing to the scope and fee.

5. Scheduling, Rescheduling, and Program Rhythm

The Program Addendum states the number, duration, cadence, and term of the selected program. Client and Coach will ordinarily schedule the full series within 14 days after package purchase.

Travel, vacations, illness, and normal life responsibilities may be accommodated by rescheduling within the program term. The program does not automatically pause or extend. Any exceptional extension must be agreed to in writing before the stated expiration date.

Client must provide at least 24 hours’ notice to cancel or reschedule. A session cancelled with less than 24 hours’ notice, or missed without notice, uses one session credit unless Coach chooses in writing to waive the charge. Timely rescheduling is subject to availability. If Coach cancels, the session will be rescheduled without loss of credit.

A late arrival does not extend the scheduled end time unless Coach agrees and availability permits.

6. Confidentiality

Coach will protect information Client shares in the coaching relationship and will not disclose Client’s identity or coaching information without Client’s written permission, except as described in this Agreement or required by law.

Client understands that coaching communications are not protected by the same legal privilege that may apply to communications with a licensed attorney, physician, or psychotherapist.

Confidential information does not include information that was already lawfully known to Coach; becomes public without Coach’s breach; is received lawfully from another source; is independently developed without Client’s confidential information; or must be disclosed because of law, valid court order or subpoena, suspected illegal activity, or an imminent or likely risk of harm to Client or another person.

Coach may discuss coaching themes anonymously and hypothetically with coaching professionals for training, supervision, mentoring, consultation, evaluation, or professional development. Coach will not disclose information reasonably likely to identify Client.

7. Recording, Transcription, and AI-Assisted Notes

Client consents to sessions being recorded and transcribed through a disclosed third-party service, currently Fathom, for continuity, preparation, summaries, action items, private notes, and professional recordkeeping. Coach will notify Client when recording is active and use reasonable safeguards to limit access.

Client may decline recording, withdraw consent for future sessions, or ask that recording stop at any time without losing access to coaching.

Routine consent does not authorize Coach to submit or disclose a recording or transcript to ICF, a mentor coach, assessor, podcast, publication, marketing channel, case study, or any other outside party. Each such use requires a separate written release identifying the session, material, purpose, and audience.

8. Credentialing Verification

If Coach pursues or maintains an ICF credential, Client authorizes Coach to share Client’s name, contact information, and coaching start and end dates solely for verification of the coaching relationship. Personal coaching notes and session content will not be shared for that purpose without a separate written release.

9. Records and Data

Coach may retain agreements, contact information, scheduling and payment records, coaching notes, and related materials for reasonable business, professional, legal, tax, insurance, and credentialing purposes. Records may be maintained electronically or in print using reasonable safeguards. Client may ask Coach about access, correction, or deletion, subject to legal, professional, and operational retention requirements.

10. Ending the Coaching Relationship

Either party may end the coaching relationship at any time and for any reason by written notice. Client’s right to stop coaching is distinct from the financial commitment made when a package is purchased.

Upon ending, Coach may offer a final session, referral, or transition plan when appropriate. Sections concerning fees, confidentiality, records, intellectual property, liability, dispute resolution, and applicable law survive termination as needed to carry out their purpose.

11. Intellectual Property and Personal Use

Coach retains ownership of Coach-created frameworks, exercises, worksheets, recordings, written materials, and other intellectual property. Client may use materials provided during coaching for Client’s personal use but may not reproduce, publish, sell, teach, distribute, or commercially exploit them without written permission.

Client retains ownership of Client’s original materials and personal information.

12. No Guarantee and Limited Liability

Coaching outcomes depend on many factors, including Client’s participation and choices. Coach makes no guarantee, representation, or warranty of any particular result.

To the fullest extent permitted by law, Coach will not be liable for indirect, incidental, consequential, exemplary, or special damages arising from the coaching relationship. Coach’s aggregate liability arising from this Agreement will not exceed the amount Client actually paid to Coach under the applicable Program Addendum or appointment during the twelve months preceding the event giving rise to the claim.

13. Dispute Resolution

The parties agree first to communicate directly and attempt a good-faith resolution. If a dispute cannot be resolved, the parties agree to attempt mediation in New Mexico before filing a non-emergency civil action, unless mediation is impracticable or prohibited by law. Nothing in this section prevents either party from seeking urgent injunctive relief or using a legally available small-claims process.

14. Entire Agreement; Amendments; Severability; Waiver

This Agreement, together with each signed Program Addendum and any incorporated written policy, is the complete agreement concerning the coaching relationship and replaces prior oral or written representations on the same subject.

An amendment or exception must be in writing and accepted by both parties. If a provision is found invalid or unenforceable, the remaining provisions remain effective and the affected provision will be limited only as necessary. A failure to enforce a provision once is not a continuing waiver.

15. Applicable Law

This Agreement is governed by the laws of the State of New Mexico, without regard to conflict-of-law rules.

16. Electronic Signatures and Counterparts

Electronic signatures and electronically transmitted copies are effective as originals. The Agreement may be signed in counterparts that together form one agreement.

Acknowledgment and Signatures

By signing, Client confirms that Client has read this Agreement, had the opportunity to ask questions, and understands that this Agreement governs the Initial Fit Period and any later Program Addendum.